DepEd REMINDERS on the CHECKING of School Forms

Black ballpen shall be used in filling up all the forms.

SF 5 (Kindergarten to Grade 12) LIS-generated. (use the latest form)

SF 6 LIS-generated. (use the latest form)

Learner Reference Number (LRN) of a learner should be consistent with the LRN in all the school forms, documents and records.

Forms to be checked by the EPS and members of the District Checking Committee headed by the Public Schools District Supervisor.

• School Form 1 – must be LIS-generated
• SF5 (Kinder to Grade 12) – must be LIS-generated.
• SF6 – must be LIS-generated.
• Kindergarten Progress Report (as per DepEd Order No. 47, s. 2016-Omnibus Policy on Kindergarten Education) and Philippine Early Childhood Development Checklist (ECCD) Form 2
• The new Form 137 (SF10) shall be used by the present Grades 1-2 and Grades 7-8. All other Grades shall use the old/existing Form 137 until the learner completes elementary/ junior high school level. NSO/PSA Birth Certificate must be attached to the Form 137.
• Form 138/SF9
• Diploma for Grade 12 (with documentary stamp)
• Certificate for Kindergarten, Grade 6 and Grade 10 (without documentary stamp) School documents like class records, grading sheets, Summary Rating Sheets. List of Academic Excellence Awardees (Grade 1 to 12) ALPHABETICALLY ARRANGED and strictly with attached supporting documents (Certified True Copy of Form 138/SF9 and Form 137/SF10)
• List of Leadership Awardees (Grade 6, Grade 10, Grade 12) strictly with attached supporting documents (Table for computed Criteria and Weight, and Certified True Copy of Certificates/Certification/Documentation)
• List of Awardees for Outstanding Performance in Specific Disciplines ((Grade 6, Grade 10, Grade 12) strictly with attached supporting documents Table for computed Criteria and Weight, and Certified True Copy of Certificates/Certification/Documentation)
• Athletics
• Arts
• Communication Arts
• Science
• Mathematics
• Social Sciences
• Technical-Vocational Education
• List of Awardees for Work Immersion (Grade 12) strictly with attached supporting documents Table for computed Criteria and Weight, and Certified True Copy of Certificates/Certification/Documentation)
• List of Awardees for Research/Innovation (Grade 12) strictly with attached supporting documents Table for computed Criteria and Weight, and Certified True Copy of Certificates/Certification/Documentation)
• List of Awardees for Club or Organization Achievement strictly with attached supporting documents Table for computed Criteria and Weight, and Certified True Copy of Certificates/Certification/Documentation)
• Special Recognitions

DEPED SCHOOL FORM 5 SIGNATORIES

The following should appear as signatories in the School Form 5:

Prepared by - the Class Adviser
Certified Correct - the School Head and District Supervisor
Reviewed by - the EPS in-charge of the District
Approved by - the Schools Division Superintendent

School Form 6 shall be accomplished by the School Heads consolidating the reports of the different grade levels. The school should have only one (1) SF6 to be submitted in 3 copies.

Forms shall be properly, completely and neatly accomplished. Entries in all the forms shall be legibly written.


Observe the correct nomenclature and order of the different subjects in Forms 137/SF10 & Form 138/SF9.

The spelling of the names of pupils/students should be the same in all the forms including the Diploma/Certificate.

The correct way of writing the names of the pupils/students are as follows: Last Name, First Name, Name Extension and Middle Name)

AWARDS AND RECOGNITION

DepEd Order No. 36, s. 2016 shall be the basis for the Awards and Recognition from Kinder, Grades 1 to 12.

Candidates for Academic Excellence Award in Grades 1 to 12 shall have a General Average of 90% and above and must not have a failing grade in any of the subjects.

The following Awards shall be given to Qualified learners:

• Performance Awards for Kindergarten
• Conduct Awards
  • Character Traits for Kindergarten to Grade 3
  • Conduct Awards for Grade 4 to 12
• Academic Excellence Award (Grade 1-12)
• Award for Leadership (Grade 6, Grade 10, Grade 12)
• Award for Outstanding Performance in Specific Disciplines (Grade 6, Grade 10, Grade 12)
  • Athletics
  • Arts
  • Communication Arts
  • Science
  • Mathematics
  • Social Sciences
  • Technical-Vocational Education
• Award for Work Immersion (Grade 12)
• Award for Research/lnnovation (Grade 12)
• Award for Club or Organizational Achievement
• Special Recognition

List of Qualified Academic Excellence Awardees are ARRANGED ALPHABETICALLY. It shall be submitted in 3 copies. Attach Certified True Copy of Form 138/SF9 and Form 137/SF10.

ACADEMIC EXCELLENCE AWARDEES

Academic Excellence Awardees shall be classified as:

With Highest Honors	with an average of 98-100	GOLD
With High Honors	with an average of 95-97	SILVER
With Honors	with an average of 90-94	BRONZE

Awards and Certificates for learners in graduating/ moving up levels (Kinder, Grade 6, 10 and 12) should be checked against the SF1 for consistency.

For the Medal and Plaque Specifications, refer to DepEd Order No. 36, s. 2016, dated June 07, 2016.

For Grades 1-10, Learners who have incurred failures in not more than two (2) subjects prior to the effectivity of D.O. No. 8, s. 2015, may be promoted to the next grade level; however, they should be provided with learning opportunities to catch up or make progress on the specific competencies of the subjects they failed.

For Grades 11-12, Learners who failed in a subject must be immediately given remedial classes. However, if the learner still fails remedial classes, he/she must retake the subject/s failed during the summer as back subject.

For SENIOR HIGH SCHOOL, General Average shall be computed by Semester. The two semesters determine the Final Grade in a School Year.

To determine the Honor Graduates for Grade 12, get the average of the Grade 11 and Grade 12.

Learners who failed in one (1) or two (2) learning areas should strictly attend to Summer Remedial Classes conducted by the subject teacher in the same school. Report on the conduct of such and the Certificate of Recomputed Final Grade noted by the School Principal shall be submitted to the Schools Division Office on or before May 31, 2019. (Attn: EPS in-charge of the concerned district)

Learners who failed in three (3) learning areas will be RETAINED in that grade level.

School GRADE LEVEL COMMITTEE of 3 members headed by Department Head or the most senior Grade Level teacher, shall be organized to check the accuracy, completeness and neatness of entries in the forms.

SCHOOL CHECKING COMMITTEE (SCC) composed of 3 Members, the School Head as the Chairman; and one (1) School ICT Coordinator and one (1) Most Capable Teacher for Curriculum and Assessment shall be created to recheck the forms previously checked by the grade level committee.

Once the SCC has completed the checking of forms for all classes in all grade levels, the SCC shall accomplish the School Forms Checking Report (SFCR1) attached as Annex 1a of DepEd Order No. 11, s. 2018.

Likewise for the Elementary, a DISTRICT CHECKING COMMITTEE of 5 members headed by the Public Schools District Supervisor shall be organized to check the accuracy and completeness of entries in the forms.

A School Head should be assigned per grade level as Chairman in the District Checking of Forms, for Elementary.

All List of Awards and Recognitions shall first be checked by the School Head and Public Schools District Supervisors. Final checking will be done by the EPS in-charge of the District before the approval of the SDS.

For further understanding of the guidelines, refer to DepEd Order No. 11, s. 2018 for the guidelines on the preparation and checking of School Forms.

Strictly NO ERASURES in ail the Forms.