Grant of 2019 Uniform/Clothing Allowance to DepEd Teaching and Non-Teaching Personnel

All entitled DepEd Teaching and Non-Teaching Personnel shall be given uniform or clothing allowance amounting to Six Thousand Pesos (Php 6,000.00) not earlier than 5th day of April of the current year subject to the following conditions set under DBM Budget Circular 2018-1 dated March 8, 2018, entitled “Rules and Regulations on the Grant of Uniform/Clothing Allowance to Civilian Government Personnel”:

1. Generally, the full rate of the uniform or clothing allowance shall be granted to those personnel who are already in the government service and are to render services for at least six (6) months in a particular fiscal year, including leaves of absences with pay.
2. A newly-hired employee may qualify to the grant of uniform or clothing allowance only after rendering six (6) months of service, and if expected to render services of at least six (6) months for the rest of the year.
3. An employee who transferred to another agency and was not granted the said allowance by the former agency shall be granted by the new agency, subject to the submission of a certification to that effect.
4. The uniform or clothing allowance of an employee on detail to another government agency shall be granted by the mother agency.

In addition to the conditions set by the DBM Circular, the following are the internal guidelines on the grant of the said benefit:

Qualified personnel under the Schools Division Office Proper, Elementary Schools and Senior High Schools shall be paid out of the agency Personal Services (PS) Fund, while qualified personnel under the Junior High Schools shall be sourced out of the school’s PS Fund subject to usual budgeting, accounting and auditing rules and regulations.

The following documents must be submitted not earlier than 1* day of April 2019 for proper and complete disbursement of the fund:

1. Signed and Approved Disbursement Vouchers (DV)
2. Signed and Approved General Payroll
3. Obligation Request and Status (ORS)
4. Master List of Qualified Personnel duly certified by the School Heads or Officers-In-Charge (First Day of Service must be indicated)
5. Electronic Form 7 as of March 31, 2019
6. PACSVAL

Rules and Regulations on the Grant of Uniform/Clothing Allowance (U/CA) to Civilian Government Personnel

Background

Section 50 of the General Provisions of Republic Act (R.A.) No. 10964 or the Fiscal Year (FY) 2018 General Appropriations Act (GAA) provides that an amount not exceeding Six Thousand Pesos (P6,000) per annum is authorized for the payment of Uniform/Clothing Allowance (U/CA) of each qualified government employee, subject to the guidelines, rules and regulations issued by the Department of Budget and Management (DBM).

Purpose

This Circular is issued to prescribe the updated rules and regulations on the grant of the Uniform/Clothing Allowance (U/CA) to civilian personnel.

Coverage

This Circular covers civilian government personnel occupying regular, contractual, or casual positions; appointive or elective; rendering services on full-time or part-time basis.

Exclusions

The following are excluded from the coverage of this Circular:

• Military personnel of the Armed Forces of the Philippines under the Department of National Defense and uniformed personnel of the Philippine National Police, Philippine Public Safety College, Bureau of Fire Protection, and Bureau of Jail Management and Penology under the Department of the Interior and Local Government, Philippine Coast Guard under the Department of Transportation, and the National Mapping and Resource Information Authority under the Department of Environment and Natural Resources;
• Foreign service personnel of the Department of Foreign Affairs and of other departments/agencies who are stationed abroad;
• Barangay officials and employees paid monthly honoraria; and
• Those hired without employer-employee relationships and funded from non-Personnel Services appropriations/budgets, as follows:
  • Consultants and experts hired for a limited period to perform specific activities or services with expected outputs;
  • Laborers hired through job contracts (pakyaw) and those paid on piecework bases;
  • Student laborers and apprentices; and
  • Those whose services are engaged through job orders, contracts of service, and others similarly situated.

Rationale of the Grant of Uniform/Clothing Allowance (U/CA)

The Uniform/Clothing Allowance (U/CA) is granted to defray expenses for uniforms or distinctive clothing which are the required appropriate attire for employees in the regular performance of their work. In general, such uniforms or clothing are intended to:

• Identify the employees with their mother agencies and to convey emblem of authority; and
• Serve as protective or working clothing; especially for maintenance, workshop, and farm personnel.

Rates of the Uniform/Clothing Allowance (U/CA)

For FY 2018, the U/CA for full-time service of government personnel shall not exceed P6,000 per annum. For each subsequent year, the U/CA shall not exceed the amount authorized under the pertinent general provision in the annual GAA.

The U/CA per annum for part-time service shall be in direct proportion to the U/CA for full-time service. For example, the U/CA for part-time service in FY 2018 shall be computed as follows:

• U/CA (Part-Time Service in FY 2018) = (P6,000) (x hours of part-time service/day) / 8 hours of full-time service

If funds in GOCC or LGU budgets are not sufficient to implement fully the U/CA authorized for the fiscal year, the ll/CA may be granted at lower but at uniform rates for all qualified personnel.

Forms and Other Details of the 
Uniform/Clothing Allowance (U/CA)

The U/CA may be granted in the following forms:

• In the form of uniforms procured though a bidding process which may include uniform articles normally worn as part thereof such as regulation caps, belts, etc., for incumbents of positions like Special Police, Security Guard, etc.;
• In the form of textile materials and cash to cover sewing/tailoring costs, as has been adopted by very large departments; and
• Incash form, for incumbents of executive positions who may not be required to wear the prescribed uniforms, or for those who will procure their individual uniforms according to set conditions.

As far as practicable, such uniform/clothing shall use Philippine tropical fibers pursuant to R.A. No. 92421, s. 2004.

Shoes shall be on the personal accounts of officials/employees, unless provided for by law.